News for Volunteers

Christmas Soiree

A thank you to all of us - Monday 11th December in the Library 7pm to 9.30pm for all Volunteers and our friends from Herts Libraries.

Nibbles, wine, soft drinks, chat, fun and maybe some entertainment…. DO COME………..

If you would like to contribute some food it would be very welcome; please let Chrissie know through our email.

 

November Coffee Morning

Twenty one volunteers along with Neil Baxter and Imelda Stewart attended our fifth Volunteers’ Coffee Morning on 16th November 2017. Key points from the meeting are below.

The next coffee morning is on Monday 8th January 2018 from 10.30 to 12 noon.

 

Training

  • Spydus 10 Training has been given to five volunteers (Karen, Lisa ,Jan M, Lynn, Anita) who are now our ‘champions’. An overview, which anyone can attend, will be run by Herts Libraries on the morning of 17th November and Spydus 10 will go live on Thursday 23rd November. There will then be a series of workshops and all volunteers will get the dates and four can attend each on a first come, first served basis.
  • To assist our understanding of library procedures, the procedures manual is now available on PDF, in small sections. If any volunteer wants to do some homework on this please contact us through our email and we will forward the papers.

Monthly Rota

  • Volunteer Rota – the rota is now becoming more stable but inevitably, with the Christmas holidays, there will be some people unable to volunteer on their usual day in December. After discussion we will now be sending out to all volunteers their ‘Agreement’ so that you and the management group know when your standard volunteer sessions happen.
  • There will always be times when people cannot attend their session. We have identified a few people who will be ‘Pool Volunteers’ and can cover. Early information that you cannot attend your session is appreciated by Lynn and Anita

Volunteers

  • We now have 43 volunteers and 1 young volunteer. Everyone has been inducted and most are now well ahead with their ‘shadowing’. Chrissie read out the Risk Assessment she has had to do on our behalf as we have a young volunteer. •
  • Volunteers are reminded of Data Protection and the need to not use the information to which we have access for genealogical searches. Neil reminded us of the need for security with people’s pin numbers which must never be written on library cards.

Equipment

  • We continue to work on the signage and the Volunteers Board, hopefully up in the new year. We now have a flip chart easel for training and stop press notices.
  • Whilst we now have a recycling bin, it is still not clear how this might be collected and for the moment we are all going to have to take some papers home to add to our own recycling.

Book Sales

  • David reported the disappearance of a box of Travel Books which he had gathered together for next theme on our own Book Sales trolley. More books on this subject would be welcome as he will change the theme shortly.

Library Visits

  • Knebworth Library, which is about nine months behind us in the transition to Community visit to visited on 23rd October.
  • Gill P and Karen went to visit Redbourn Library. A very comprehensive report of this visit will be sent out to everyone from our central email. The major learning was very positive and Redbourn would like to get together with us in the new year.

Other Matters

  • The internal plans for the co-located Fire Station /Library are now available and held in the library with the external plans
  • Herts Libraries is looking into the matter of mending the middle computer, acquiring a second scanner and providing a ‘hot line’ phone direct to Welwyn whilst we have no Library Link.
  • We understand that County is looking for one or two Home Library Volunteers in this area. This requires full DBS checking and if you are interested please contact Herts Libraries Outreach Services
  • The Head of Service, Andrew Bignell, has informed all Community Libraries that the Council is now considering a new model for delivering Library Services. This would be a form of outsourcing to a not for profit (NFP) body. This is only the beginning of consultation but more information can be found by Googling – Herts Library Services Alternative Delivery Model.